Executive Assistant – Barcelona

This is a search for an investment office located in Barcelona. This position will work together with the Chief of Staff interacting daily with the CEO.

Tasks

• Manage CEO’s – personal, familiar, professional – schedule efficiently. Making necessary changes with criteria.
• Planning of meetings, business and family trips.
• Supervise resources allocation communicating changes to all stakeholders.
• Planning and organization of national and international trips coordinating with PA&FA. Take care about trips’ contingencies and proposing activities.
• Choose and hire the best services and activities for the office coordinating with Administration and Services areas.
• Analyze safety risks for all commuting on the way.
• Evaluate possible contingencies in family and professional schedule being proactive in resolving unexpected agenda conflicts and making agile decisions.

Needed skills

• Manage proactively a changing, complex and high volume schedule with multiple time zones.
• Organizational skills with attention to detail, being able to prioritize multiple tasks with flexibility.
• Communication skills, active listening, under pressure work.
• Spanish and English skills. Other languages skills will be valuable.
• 10+ years of work experience in similar positions.